1. The Regional bridge tournament must be conducted in accordance with regulations set forth by the ACBL, the Western Conference and District 17.
2. For players whose ACBL dues/service fees are paid up, entry fees for Championship events shall be $10.00 per person, per session. For all others, entry fees for championship events will be $12.00. Dues/service fees paid at the time the entry is purchased qualify for the $10.00 fee. Exempt from such differential entry fees are charity games and games having a 20 masterpoint upper limit. Entry fees for side games and Newcomer/Intermediate events are determined by the sponsoring unit, which will determine whether to charge a differential entry fee or absorb the sanction surcharge.
3. The ACBL sanction fee is $4.60 per table. The Director-in-Charge will remit these fees to the League with the tournament report. (NOTE: The ACBL sanction fee is subject to change).
4. The District sanction fee is $____ per table, less District free plays and other expenses authorized by the District 17 Board of Directors. The Director-in-Charge will remit these fees to the treasurer of District 17: Carolyn Newcomb, 7289 Laurel Place, Littleton, CO 80128-4853 at the conclusion of the tournament. The sponsoring unit is responsible for sending all free play slips, copies of room receipts deducted, and an itemized list of all other District 17 sanction fee deductions claimed, within 30 days following the conclusion of the tournament, to the treasurer of District 17.
5. The sponsoring unit is responsible for the above listed expenses, plus all other expenses associated with the tournament; including advertising, entertainment, hand records, hospitality, photography, prizes, staff and supplies. Hand records are to be provided for all championship pair events. The unit will determine the amount and distribution of the prize awards. A minimum of $5.00 per table must be spent on hospitality/entertainment. These expenses may include souvenirs, scrip, prizes, trophies, seminars, chits and hospitality desk supplies; as well as parties, entertainment, dinner subsidies, bar or parking expenses when available to all players. Any surplus after these expenses are paid belongs to the Unit. It is the responsibility of the Unit to forward the required number of bidding boxes to the next Regional site. The cost of doing so will be reimbursed to the Unit by District 17.
6. District 17 tournaments are non-smoking. Periodic hospitality breaks will be provided. This should be publicized in all advertising prior to the tournament.
7. Cellular telephones, audible pagers or any similar communication equipment may not be operated or operable in the playing area during a session of play at District 17 Regionals. Exceptions can be made at the discretion of the Director in Charge for health or emergency reasons. One warning per tournament will be given, after which a penalty of 1/4 of a board for a pair game or 3 IMPs for a team game will be assessed.
8. Publicity for the tournament and the distribution of programs and flyers must be started at least four months in advance of the tournament. The Western Conference requires that advertising include the equivalent of a one page ad, which can be divided as the unit decides, one to include the schedule of events, in the Contract Bridge Forum. If a writeup describing the Regional activities is included with the ad, it must be double spaced. All advertising or writeups must be approved by the District Representative prior to submission. Copy for these ads must be received prior to the 5th of the month preceding that in which the ad is to appear, and should be sent to the District 17 editor: Jared Johnson, 5333 South Robb Court, Littleton, CO 80127-3301. Advertising in the ACBL Bulletin is optional and requires at least three months advance notice.
9. An ad will be placed for two days (one of which must be a Friday or Saturday) in the regional's Daily Bulletin advertising the next District 17 regional.
10. A charity game is required, with a minimum of $____ per table payable to the ACBL Charity Foundation or any other IRS-approved tax exempt charitable organization of the host Unit's choice. It is recommended that this event be held on the evening prior to the first full day of the tournament; however, a midnight game may be designated as the required charity event or as an additional charity event. Charity games are exempt from Western Conference and District 17 sanction fees, so remember to deduct the tables in these events from your total table count when remitting these sanction fees. If a local charity is designated as the recipient, the Director-in-Charge must include, in the tournament report, the name of the charity to which the proceeds are being donated.
11. A proposed budget, schedule of events and a copy of the hotel contract for the Regional must be submitted to the District Representative for review and submittal to the Chair of the District 17 Regional Tournament Comittee for approval at least ten months prior to the tournament. Upon final approval by the District Board, no changes in the schedule, other than cosmetic changes, may be made without further Board approval.
12. A detailed financial report is to be submitted to the treasurer of District 17 within sixty (60) days following the tournament. The treasurer will forward a copy along with the Western Conference sanction fees to the treasurer of the Western Conference. A copy of the financial report is also to be provided to the District 17 Regional Tournament Chairman named in #14 below.
13. Following consultation with the sponsoring unit, the Director-in-Charge (DIC) of the tournament will be appointed by the District Board of Directors. Directors currently approved as DICs by District 17 for District 17 Regionals are Betty Bratcher, Tom Whitesides and Gary Zeiger. Hotel accommodations for the ACBL tournament staff are to be provided within the designated headquarters hotel.
14. The District 17 Representative designated to assist in the tournament planning to ensure that these Baldwin Plan requirements are fulfilled will be __________. This representative must approve, before printing, the flyers used to advertise the tournament.
15. In the event of an unusual loss due to circumstances beyond the control of the sponsoring unit, District 17 may consider sharing the financial loss, provided the above stipulations have been adhered to in a responsible manner.
16. Upon receipt by the District 17 Treasurer of expenses for events supporting the I/N Program at the tournament, reimbursement of up to $1,000.00 will be made to the unit.
17. This offer of the Baldwin Plan to Unit # _______ must be accepted or rejected within 60 days of the date signed by the District 17 President. Acceptance is assumed when this document is signed and dated by the officials listed below and returned to the District 17 Secretary, Bonnie Bagley, 7285 Ross Drive, Colorado Springs CO 80920-3350. Rejection must be in writing to the District 17 President.
______________________________ President, District 17
______________________________ Unit President
______________________________ Tournament Chairperson
______________________________ District Representative
Revised 2006